![]() Information of the current state, and the documents that describe it can be found on the website of the Spanish authority. In the future this could be subject to change, making it important for companies to stay informed regarding electronic signatures. At the moment it is not necessary for B2B users to sign their invoices electronically. Invoice requirementsĪll invoices need to be compliant with the FacturaE format. Additionally, the hiring company also needs to authorise their service provider during their registration as its so-called ESF (Empresa de Servicios de Facturación). The provider also needs to be registered on the DIRe and FACeB2B. Different from FACe, a service provider should be hired to make use of all the advantages that FACeB2B offers. It is obtainable by registering with the Directorio de Entidades (DIRe). This code is unique for every company and allows for its automatic identification within the system. If a company wants to use FACeB2B, it needs to register first. If a company decides to use it, there are certain organisational and technical steps involved. Thereby, the commissioning company does not need any internal programming.Īfter the integration with the enterprise software is completed, a seamless exchange of invoice data with the Spanish web service is possible. Instead of performing a direct integration, most companies choose a specialised service provider who enables the integration of the ERP system with the web service. Instead it provides a web service which can be used by companies for a variety of functions, including:įrom a technical perspective this also means that companies need to integrate the web service into their back end software, typically their ERP software. Unlike FACe, which is for sending e-invoices to public administrations, FACeB2B does not provide a portal that allows the upload of documents. Through the integration with their ERP system, companies are able to automate receiving and distributing invoices with FACeB2B. A description of the fields and which data is needed, can be found in the following document.įor the visualisation and validation of an invoice, the Spanish Government has provided useful online tools, which help support companies with the implementation. The following data fields are of specific importance: corporate name, tax identification number and summonable address. ![]() The following image shows an extract from a FacturaE-Invoice.Įxtract of a sample invoice in the FacturaE format (click to enlargeĪn invoice is only valid if it complies with the FacturaE requirements and if it contains all mandatory information. sample invoices, are provided by the Spanish Administration. The format that is used is FacturaE – an XML-based invoice format. This is meant to provide increased security and traceability of electronic invoices. Other Spanish companies have the possibility to use FACeB2B voluntarily. Companies who are working for the administration on behalf of other firms and who issue invoices over 5,000 € are already obligated to use the platform. In 2018, following legislation 9/2017, which also implements the EU regulations 2014/23/EU and 2014/24/EU, the platform was extended for B2B invoicing under the name FACeB2B. The transmission is done using a platform called FACe (“Punto General de Entrada de Facturas Electrónicas” which translates to “General Entrance for Electronic Invoices”). Invoices need to be transmitted in a specific format using an electronic signature. This was done to promote the spread and distribution of e-invoicing, and to improve the exchange of invoices between government institutions and companies. ![]() Spain has introduced obligatory e-invoicing to public administrations already in 2015. The current state of e-invoicing in Spain Are you aware of our free XML/Peppol document validator?.Transmission of E-invoices with the help of a provider.What does a Spanish E-invoice look like?.The current state of e-invoicing in Spain.
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